Skip to main content

Permission Roles Explained

Learn what each of the 4 permission roles in CompanyCam can do, including access to Projects, billing, and account settings.

CompanyCam has 4 permission roles: Admin, Manager, Standard, and Restricted. Each role controls what a User can see and do across Projects, photos, documents, and account settings. Assigning the right role to each User keeps your account organized and your data secure.

The 4 permission roles

Note: Only Admins and Managers can edit User permission roles. Managers can update permission roles for other Managers, Standard Users, and Restricted Users, but they cannot assign a role higher than their own.

Admin

Best for: company owners, presidents, controllers, or office admins. Admins have complete control of the account, including:

  • Access to billing and subscription details

  • Access to all Projects and features

  • Ability to manage Users

  • Ability to create and manage Templates

  • Ability to connect, disconnect, and manage integration settings

Manager

Best for: crew leads, foremen, or supervisors. Managers can:

  • Access to all Projects and features

  • Ability to manage Users

  • Ability to create and manage Templates

  • Ability to connect, disconnect, and manage integration settings for select integrations

Standard

Best for: crew members, full-time employees, or technicians. Standard Users can:

  • Access to all Projects within the account, but can't manage Users, billing, or company-wide settings.

Restricted

Best for: subcontractors, part-time employees, or anyone who only needs access to specific jobs.

  • Can only see Projects they create or are assigned to by an Admin or Manager.

  • Cannot manage Users, billing, or company-wide settings.

Permissions breakdown

Important: Not every feature referenced in this article is available on every subscription plan.

Account and billing

Admin

Manager

Standard

Restricted

View/edit subscription details

✅

❌

❌

❌

Add/update payment method

✅

❌

❌

❌

Manage company settings

✅

✅

❌

❌

User and group management

Admin

Manager

Standard

Restricted

View User details

✅

✅

✅

❌

Invite new Users

✅

✅

❌

❌

Reactivate Users

✅

✅

❌

❌

Deactivate Users

✅

✅

❌

❌

Manage User groups

✅

✅

❌

❌

Project management

Admin

Manager

Standard

Restricted

View all Projects

✅

✅

✅

❌

Create new Projects

✅

✅

✅

✅

Edit Project details

✅

✅

✅

❌

Delete Projects

✅

✅

❌

❌

Archive Projects

✅

✅

❌

❌

Assign a Project to Users

✅

✅

❌

❌

View Project Groups

✅

✅

✅

❌*

Manage Project Groups

✅

✅

❌

❌

Add/remove Project Collaborators

✅

✅

✅

❌

Add guest access on a Project

✅

✅

✅

❌

*Restricted Users can view a Project Group only if they're assigned to a Project within that group. They'll still only see the specific Projects they're assigned to.

Media (photos, videos)

Admin

Manager

Standard

Restricted

View photos

✅

✅

✅

✅*

Capture/upload photos

✅

✅

✅

✅*

Capture/upload videos

✅

✅

✅

✅*

Move photos

✅

✅

✅

✅*

Share photos

✅

✅

✅

✅*

Delete any photos/videos

✅

✅

❌

❌

Delete own photos/videos

✅

✅

✅

✅

Restore photos/videos from Project trash

✅

✅

❌

❌

*Within their own or assigned Projects only.

Documents (Pages, Files, Reports)

Admin

Manager

Standard

Restricted

View Pages/Files/Reports

✅

✅

✅

✅**

Create Pages

✅

✅

✅

✅*

Upload Files

✅

✅

✅

✅*

Manage file access

✅

✅

❌

❌

Create Reports

✅

✅

✅

✅*

Edit Pages

✅

✅

✅

✅*

Edit Reports

✅

✅

✅

✅**

Delete Pages/Files

✅

✅

✅

✅*

Delete Reports

✅

✅

✅

✅**

*Within their own or assigned Projects only.
**Restricted Users can only view, edit, or delete Reports they create themselves.

To-Dos (Checklists, Tasks)

Admin

Manager

Standard

Restricted

Create a Checklist

✅

✅

✅

✅*

Assign a Checklist to Users

✅

✅

❌

❌

Edit any Checklist fields

✅

✅

❌

❌

Edit own Checklist fields

✅

✅

✅

✅

Complete Checklist fields

✅

✅

✅

✅*

Create a Task

✅

✅

✅

✅*

Edit Tasks

✅

✅

❌

❌

Assign a Task to Users

✅

✅

❌

❌

*Within their own or assigned Projects only.

Payments

Admin

Manager

Standard

Restricted

Set up Payments

✅

✅

❌

❌

Request Payments

✅

✅

✅

✅*

View any payment requests

✅

✅

❌

❌

View own payment requests

✅

✅

✅

✅

Edit any payment requests

✅

✅

❌

❌

Edit own payment requests

✅

✅

✅

✅

*Within their own or assigned Projects only.

Public presence

Admin

Manager

Standard

Restricted

Create Showcases

✅

✅

❌

❌

Set up Showcase Gallery for your webpage

✅

✅

❌

❌

Set up Showcase Map for your webpage

✅

✅

❌

❌

Connect to Google Business Profile

✅

✅

❌

❌

Request Reviews

✅

✅

✅

✅*

*Within their own or assigned Projects only.

Other features

Admin

Manager

Standard

Restricted

Manage integrations

✅

✅

❌

❌

Create/edit Page Templates

✅

✅

❌

❌

Create/edit Checklist Templates

✅

✅

❌

❌

Create/edit Report Templates

✅

✅

❌

❌

Use Templates

✅

✅

✅

✅*

*Within their own or assigned Projects only.

FAQs

Where can I view the permission roles of other Users on my account?

Admins, Managers, and Standard Users can view all Users' permission roles on the web. Go to the Team tab in the left-hand navigation menu — roles are listed next to each User's name. Restricted Users don't have access to the Team tab.

Can permission roles be edited?

Admins and Managers can edit any User's permission role at any time. Only Admins can assign the Admin role.

What happens to a User's Project access if their role changes from Standard to Restricted?

It depends on how they got access to that Project. If the User created a Project as a Standard User and then becomes Restricted, they don't retain access. If they were assigned to a Project as a Standard User and then become Restricted, they do retain access.

Can all permission roles access all Projects?

Admin, Manager, and Standard Users have access to all Projects on the account. Restricted Users can only see Projects they created or were assigned to.

What can be assigned to Users?

Users can be assigned to Projects, Checklists, and Project Tasks.

💡 Need more help?
​Contact our Support team — we're here Monday through Friday.

The CompanyCam Community has real job-site examples, templates, and tips from crews using this every day. Jump in with a question or just browse.

Related Articles
Deactivate a User
Edit User's Permissions and Login Information
Creating a Checklist
How to Export Project and Checklist Data
Create and Use Checklist Templates
Did this answer your question?